Know what you need.
Know what it costs.

Plan replacements from the fleet you actually own, see what comparable systems paid before you negotiate, and run the RFP without leaving the record.

01Plan from the real fleet

Age, useful life and condition on every device — so the replacement plan is built from evidence rather than last year's spreadsheet.

02Benchmark before you negotiate

03Run the RFP in the platform

The problem

Capital plans get built on last year's spreadsheet.

The replacement list comes from whoever shouted loudest, the age data is three years stale, and nobody can say with confidence which devices are genuinely at end of life. The committee ends up arguing about the data instead of the priorities.

Pricing is no better. Two hospitals in the same system buy the same model from the same vendor in the same quarter and pay different prices — and neither knows it, because neither has a reference point outside the quote in front of them.

$0.0M

avoided on capital equipment

One group, nine months on the platform. $1.1M through equipment planning and roughly $200K through procurement decisions and negotiated pricing.

How it works

One record behind the plan and the purchase.

Planning and buying are the same problem viewed a year apart. Both fall over when the fleet data underneath them cannot be trusted.

01Build the planAge, useful life, service history and condition across every facility become the replacement forecast. New builds start from a model-level equipment list rather than a blank sheet, priced before the capital request is submitted.

02Benchmark the quoteThe quoted model is matched against comparable transactions and placed on a distribution, so you can see the median, the spread and where your number falls before you respond to the vendor.

03Keep the threadRequirement, RFP, every quote and revision, the approval and the PO stay linked. The decision is reconstructable in one click instead of a week of email archaeology.

What you get

Plan from evidence. Buy from a number.

Plans built on real dataAge and useful life on every device, not last year's list.

New build equipment listsPrice a whole facility before the capital request is written.

Network price benchmarksWhat comparable systems paid, not what the vendor calls list price.

Alternate model matchingSpec-equivalent options surfaced before you commit to a sole source.

RFP-to-PO traceabilityEvery decision reconstructable without an email archaeology project.

Your own group firstSee what your other facilities paid before an outside benchmark is needed.

Practical detail

What your team will want to know.

Benchmark sourceActual transaction data.

Benchmark depthData met with CapExpert standards. Where a model has too few comparable transactions to be meaningful, the platform says so rather than showing a weak benchmark.

Data contributionData is aggregated and anonymized before it enters any benchmark. No vendor, competitor or other customer sees what you paid, and nothing is attributable back to an organization.

Planning horizonMulti-year forecasts across the full useful life of the fleet. Most customers plan on a three- to five-year cycle to match their capital process.

New build supportFull facility equipment planning services. Used across de novo development and acquisitions.

Alternate matchingMatched on specification.

Refurbished optionsNew and certified refurbished pricing compared side by side.

GPO relationshipWorks alongside your existing GPO and OEM agreements. CapExpert gives you a reference point for what a fair price looks like, including on contracted items.

Data handlingNo PHI. CapExpert holds equipment records, not patient data, which keeps it outside HIPAA scope. Infrastructure runs on Google Cloud Platform, inheriting its SOC 2, ISO 27001 and encryption controls.

IntegrationsREST API for reads and writes, plus custom reporting and scheduled exports. Existing systems import from standard exports without a formal integration.

Customer Voice

“CapExpert was the biggest no-brainer for us. They saved us $4M in our first 6 months. They play a massive role in our profitability and our growth with new ASCs.”DBDaniel BrazellCOO · Legent Health

Questions

Know what you need, answered.

Where does the benchmark data come from?

First-hand and trusted second-hand data.

Is our purchasing data shared with other CapExpert customers?

No. Data is aggregated and anonymized before it enters any benchmark, and nothing is attributable back to your organization — no vendor, competitor or other customer can see what you paid.

Can we plan equipment for a new build or expansion?

Yes. We offer a full equipment planning service — used across de novo development and acquisitions — priced against the network before the capital request is submitted.

Does this replace our GPO relationship?

No. You get a reference point for what a fair price looks like, including on contracted items. Your GPO agreements keep working as they do today.

Can it integrate with our ERP?

We have an open-API culture. Walk us through your use case.

Where it fits